Process for reporting a case of sexual harassment
- Select which of the trusted persons you want to contact and write them an email (you do not have to include any details about what happened in it). You can report sexual harassment both as a harassed person and as a witness to harassing behaviour.
- A report may not be submitted anonymously. Anonymous reports will be recorded, but they will not be processed further.
- The trusted person will respond within 3 working days and propose a personal meeting (or a meeting via MS Teams, primarily in the case of the Jessenius Faculty of Medicine, or if a personal meeting is not possible).
- If the trusted person finds out that his/her possible bias in the matter (for example, because the report concerns his/her close colleague), he/she will immediately notify you and recommend contacting another trusted person.
- If you have any evidence (letters, e-mail communication, text messages, etc.), you can send them by e-mail in this phase or bring them directly to the meeting.
- In order to feel greater security, another person may accompany you to the meeting (it can be a classmate, a colleague, or someone from a circle of friends or family).
- At the meeting, you will discuss your experience with harassment; the trusted person will suggest possible solutions and you will agree on the next course of action. Together you will write a record of the meeting, which will be signed by both you and the trusted person in two copies.
- If needed, the trusted person may consult on the case with the Unit of Legislation and Legal Services of the CU Rector, with another expert, or with an external institution. In such a case, the trusted person will communicate only the necessary amount of information and is obligated to maintain the anonymity of the persons to whom the report relates, with the exception of suspicion of committing a crime.
- If you decide to file an official report, you can choose one of two forms – a formal report and an informal report (depending on the specific nature of the harassing behaviour and what you want to achieve).
- If you merely want the harassment to stop and not have any disciplinary (in the case of male and female students) or labour law consequences (in the case of male and female employees) for the harassing person, you will choose an informal report. This will be addressed to the management of the institution, e.g. to the specific faculty, which will warn the harassing person that he/she should cease with the given behaviour. If a student is the harassing person, the report is addressed to the dean of the relevant faculty.
- If you want to obtain the harassing person to be expelled from studies or dismissed from employment, or if you want the person to face disciplinary consequences, a formal report must be written. Its addressee can be the employer, the disciplinary committee, the ethics committee of the relevant faculty, or the University’s Ethics Council.
- The trusted person will help you to formulate such a report. If you wish, he or she can accompany you or even represent you in the process of resolving your complaint before the authorities of the faculty or university.
You may also write a formal report on your own, without the input of a trusted person. An informal report is usually sent by a trusted person.